Legal Billing & Collections Specialist (Oakland, CA)

Meyers Nave is recruiting for a Legal Billing and Collections Specialist in its Finance Department. This is a nonexempt position reporting to the Chief Financial Officer and is located in the Firm’s Oakland office.

ABOUT MEYERS NAVE

Meyers Nave has a special reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys in the Firm’s five California offices work in multi-disciplinary teams to help public agencies, private businesses and public-private partnerships navigate an extensive range of local, state and federal laws and regulations. The results of our work and the expertise of our attorneys have led to numerous prestigious awards and honors, including Law360’s “California Powerhouse,” The Recorder’s “Giant Slayer” and The Daily Journal’s “Top Defense Result,” as well as many attorneys recognized in Best Lawyers in America and SuperLawyers. We are proud to handle precedent-setting matters for California’s legal community.

ABOUT THE POSITION

The Legal Billing and Collections Specialist will have overall responsibility of performing full-cycle billing and collections functions and will be expected to provide outstanding service to their assigned attorneys, clients and others in the firm.  The position is designed for a proactive problem-solver with a self-starter mentality; skilled at navigating ambiguity and independently driving projects to completion. Our team members are committed to quality, customer service, teamwork and have the ability to perform in a fast-paced environment.

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to:

• Generate monthly pre-bills and verify correct billing rates before distribution to Billing Attorneys;
• Edit and finalize client invoices;
• Prepare write-off request forms for approval (if necessary);
• Pull and copy expense backup to accompany invoices;
• Mail/scan/e-bill final invoices to clients;
• Process revised invoices upon request of attorney and/or client;
• Review client contracts for billing guidelines and set up spreadsheet in Excel;
• Update client budgets in billing system;
• Make changes or corrections to time entries requested by the timekeeper in the billing system;
• Calculate and prepare rate increases annually for assigned clients;
• Timely respond to questions and inquiries from internal and external clients;
• Prepare daily deposit and post cash receipts which includes scanning checks and backup documents for online filing;
• Assist team members with their client billing lists;
• Manage and prioritize multiple projects simultaneously;
• Work cordially, cooperatively, and productively with department and firm employees;
• Ability to work under pressure and deadlines and produce a quality product;
• File client-matter documentation electronically and in iManage;
• Collaborate with Billing Attorneys on collections, with ability to interact with clients regarding same;
• Monitor and track accounts receivables to ensure collection goals are met;
• Other functions as assigned; and
• Work overtime as needed;

Management retains the right to add to or change the functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• Minimum of 3 years’ work experience as a Legal Billing Specialist using billing software;
• Must have strong technology skills including MS Office Suite (Excel) and an ability to leverage technology to enhance processes;
• Ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role;
• Desire to maintain and update skills as required by the position;
• Capability to organize and prioritize numerous tasks and complete them under time constraints and within budget;
• Prior collections experience a plus;
• Strong written and verbal skills; and
• Interpersonal skills necessary to communicate in person and by phone with a diverse group of attorneys, staff and vendors to provide information with courtesy and tact.

Meyers Nave is an Equal Opportunity Employer. We do not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made.

A reasonable estimate of the base salary range for this position is $35.00 to $40.00 per hour. Final pay is based on several factors including but not limited to internal equity, office location, market data, and the applicant’s education, work experience, certifications, etc.

Meyers Nave complies with the requirements of all applicable California and federal employment laws, including those protecting disabled individuals. If you have difficulty using our online application system due to a disability and would like to request a reasonable accommodation, please contact us via email at meyersjobs@meyersnave.com or by phone at (510) 808-2000.

HOW TO APPLY

Interested candidates should click here and submit a cover letter and resume ONLY if you meet the requested criteria.